DistriConsult respects the privacy of every individual whose personal information it handles. This Privacy Policy explains how DistriConsult collects, processes, stores and uses personal information. For the purposes of the EU General Data Protection Regulation and all other applicable legislation, DistriConsult is the controller of your personal information.

Personal information of business contacts

In case you have had contact with DistriConsult, for example through phone call, text message, e-mail or letter, or meeting a DistriConsult representative, we may store certain limited amounts of personal information relating to you. This is typically limited to your name, job title, employer organisation and contact details. We will collect, process and store this personal information for the purposes of:

• maintaining a record of the contacts with you,
• organising meetings between you and representatives of DistriConsult,
• managing projects we may execute for your employer
• inviting you to occasional surveys on matters related to the industries we cover in our work.

The personal information we hold about business contacts may be shared with:

• companies who process personal information on behalf of DistriConsult,
• the professional advisors we use, such as accountants, tax advisors, lawyers or other consultants.

The legal basis for collecting, processing and storing personal information about you is that this collecting, processing and storing is necessary to maintain our legitimate interests in running and promoting our business.

Personal information of suppliers, service providers and professional advisors

In case you are a supplier or a service provider of DistriConsult, or one of the professional advisors we do work with, we will store certain limited amounts of personal information relating to you, including your name, job title, qualifications, employer organisation and contact details. We will collect, process and store this personal information for the purposes of keeping records of the products we have been delivered or the services or advice we have received, and for procuring additional products, services and professional advice.

The personal information we hold about suppliers, service providers and professional advisors may be shared with:

• companies who process personal information on behalf of DistriConsult,
• the professional advisors, such as accountants, tax advisors, lawyers or other consultants.

The legal basis for collecting, processing and storing personal information that you provide to us is that this collecting, processing and storing is necessary to maintain our legitimate interests in running and promoting our business.

Personal information of actual or potential co-operation partners

In case you are involved in a project that DistriConsult manages or a potential project that DistriConsult considers to offer, we may store personal information relating to you. This might include your Curriculum Vitae, details of your previous employment history and professional activities, and references provided by third parties. We will collect, process and store this information for the purposes of:

• assessing potential projects,
• assessing your suitability for involvement in and contribution to a project,
• administering projects that we jointly enter into,
• complying with our regulatory and legal obligations, including assessing and managing risk,
• protecting and safeguarding our interests and legal rights.

The personal information we hold about actual or potential co-operation partners may be shared with:

• companies who process personal information for DistriConsult, such as providers of cloud hosting solutions and third party outsourced services providers,
• other persons who have an interest or involvement in, or who are considering an interest or involvement in a project managed by DistriConsult,
• the professional advisors we use, such as accountants, tax advisors, lawyers or other consultants.

The legal basis for collecting, processing and storing personal information about you is that this collecting, processing and storing is necessary to maintain our legitimate interests in running our business, in particular by considering potential projects, and administering projects that we enter into. In case we do enter into a joint project, it will also be necessary for us to process your personal information for the purpose of managing and delivering the project and to execute the underlying contract(s) with you or our clients, and to comply with other regulatory and legal obligations.

Sensitive or special category personal data

Different, more stringent rules apply to data concerning race, ethnic origin, trade union membership, political opinions and views, religious or similar beliefs, physical or mental health, sexual orientation and any offences committed and court proceedings or sentences relating to actual or potential offences. These data are referred to as “sensitive” or “special category” personal data. We ask you not to share such sensitive personal data with us, as generally we do not need these.